vendors

Communication: A Cornerstone of Successful Wedding Planning

Effective communication was always an important part of wedding planning. Yet it becomes even more critical when planning your nuptials in the COVID-19 age. Virtual video platforms have made staying in touch a lot easier. But you’ll likely reach out to vendors, your wedding party, guests, and close family via email. With this in mind, you must make your words count. You don’t need to be James Baldwin to write great prose, but a few tips can help you craft clear, concise, and authentic language.

The Importance of Concise Writing

Ever visit a website and feel like you’re reading a dissertation? You don’t want to make your guests feel this way with your emails, social media posts, and wedding website. Grammarly explains concise writing: communicating an idea clearly in the fewest words possible.

This doesn’t mean your writing can’t have personality, but Grammarly’s tips can help you sharpen your message. Cutting out redundant and filler words makes your sentences more readable. Using strong adjectives paints a clearer picture, but these adjectives also reflect your unique voice. Vague nouns can slow your reader down, so toss them out. And using active voice produces shorter, stronger, and more direct language.

Your Wedding Website

For many of your guests, your wedding website is the first point of contact. They’ll look for important details such as your dress code, driving directions, and COVID safety measures. You don’t want to make them wade through a bunch of text to find what they need. Wedding Wire Canada’s Alice Prendergast mentions some vital details that should appear on your site:

  • Time, date, and location
  • Driving directions
  • Lodging and local attractions
  • Registry information
  • Driving directions
  • COVID-19 info

A wedding day FAQ can be a great resource. In another article, Prendergast lists some questions you’ll want to answer in this part of your website. Providing these answers should save both you and your guests some time.

Keeping in Touch With Guests

Your wedding website is an awesome tool, but you’ll need to sometimes communicate through emails. Your friends and family are as time-poor as you are, so concise and friendly wording go a long way. After all, you want to balance clarity with a positive tone.

The Knot offers a few templates to help you craft your messages. You can cut, paste, and adapt these to your audience. Even if you don’t, you can use the key points they cover to guide your own emails. If you must deliver bad news, communicate it with empathy, and if applicable, point the reader to possible alternative solutions.

Communicating With Vendors

Time is a non-renewal resource. Once you spend it, you can’t get it back. And with COVID-19 changing the wedding industry, vendors are busier than ever. They’ll appreciate clear and effective communications, so try Honeydew’s tips for contacting your pros through email. Drafting a template saves you time, but it also helps you polish your message. Asking a standard list of questions lets your vendors quickly provide the information you want.

Even after you’ve hired your pros, keep writing those succinctly worded emails – but be mindful of how your words sound. Alice Prendergast suggests keeping your language light and upbeat with vendors. That way, you don’t risk sounding rude or accusatory, and you’ll still hopefully get what you need.

Messaging for the COVID-19 Era

Communication is the glue that keeps relationships together. Whether you’re dealing with vendors, guests, or family, understanding is key. We’re all adjusting to a new pandemic reality, and many are still trying to find their feet. Concise communication conveys your ideas clearly and respects your audience’s time. Coupled with a positive and empathetic tone, your words can help pave the way to achieving your wedding vision.

Choosing Your Wedding Venue

When looking for the right wedding venue, couples usually settle on a church. There are many other options available to choose from.

Choosing the right wedding venue can be essential to making your big day absolutely perfect.

The wedding venue accounts for a large part of the budget and the look of your wedding. You really cannot move forward with any of the planning until you choose a venue. However, it can be very overwhelming to look at all the options. Consider these questions when choosing your wedding location:

  1. What type of wedding do you want to have?

The style of your wedding is probably one of the most important considerations. If you are having a modern, elegant wedding, you want to look for places that give you those vibes. Maybe there is a place that is particularly meaningful to you and your partner, and you really want to go there. You need to think about what you want your wedding to look like.

  1. How many guests do you expect to attend?

Even if you don’t have budget restraints, most places have a limit on how many people the venue can hold. Most places are limited by local regulations and restrictions, not because they want you to keep your guest list to a minimum. You should also remember to consider the logistics of getting everyone to this place. Is there parking? Will you need to hire a bus or limousine to transport family?

  1. What are the budget considerations?

The wedding venue can be very expensive. You have to consider how much you want to spend on the venue for the ceremony and the reception. But your budget is not the only consideration. You should also think about your guest list. Are your friends still in school? Can your extended family afford to fly to a luxury resort? Of course, you can choose to have that expensive destination wedding, but remember that if you want people to attend, you might need to look at places that are accessible and affordable.

  1. How much planning do you want to do and how much control do you need?

When it comes to some venues, you may be limited on the approved vendor list. You may have to work with a caterer who doesn’t offer the food you want. Some destination wedding locations have package deals, which make planning easy. However, you may not have many choices.

On the other hand, choosing a unique destination where you have a stunning backdrop may have its own challenges. You may have to work with each local vendor yourself and piece together the things you need to make guests comfortable. You have a lot of control this way, but it will take time to find the right vendors to provide what you want.

  1. How much money do you have for vendors?

If you are planning a lovely wedding in the mountains of Banff, you may need to pay for flowers to be shipped in. You may also find that there are fewer local vendors to provide different services. Will you have to provide travel expenses for your officiant? You have to ask yourself lots of questions about your budget before nailing a location down.

Special Requirements to Consider Chile Choosing a Wedding Venue

Don’t forget to think about the weather. Even if you’re planning an indoor ceremony and reception, you should think about what the weather could do to your plans. When you get closer to choosing a venue, ask about the rules and regulations. Some churches may not allow alcohol to be served on site. You might also want to consider locations that accommodate guests with disabilities or children.

It will take time to choose the venue that fits your needs, but it’s worth the research. Don’t forget to check on deposits and contracts and make sure your date is locked in before you move forward. Confirm everything with the venue coordinator and check in with them about every other month to make sure you’re on the calendar. Have a great wedding by getting the venue right.